When it comes to keeping your office buzzing, a copier is often one of the most essential pieces of equipment. With a copier, you can copy both small and large documents, scan items to create digital documents, send faxes, and even print out papers.
A copier is often the heartline of a busy office. When it comes to purchasing a copier, there are a few different important considerations you need to consider.
#1: Print Volume
The print volume describes how many pieces of paper that the copier can produce at one time. The print volume is often different for black and white and colored copies. Another thing that affects print volume is single-sided versus double-sided copies as well.
With print volume, you want the volume to be above your needs. For example, if you print or copy 100 documents an hour, you are going to want a copier whose capacity is above that.
Many businesses also choose to rent a copier instead of purchase one outright. When you rent a copier, the rental company may talk about print volume in terms of how many papers you pay to copy or print as part of the regular subscription before you start incurring additional fees.
#2: Paper Handling
Next, you need to consider what size paper you print items out on. If you are printing out standard size paper, you just need a copier that can handle one size.
If you need to print out larger documents on larger pieces of paper, you are going to want to go with a copier that has the ability to handle multiple sizes of paper. You want a printer with drawers for the different sizes of paper you use, as well as the ability to adjust the size of paper when needed.
Third, you want a copier that is easy to use. You want a machine that everyone in your office will have an easy time understanding.
Look at the control layout, and make sure the controls are easy to understand. Make sure the controls also make it easy to access functions you use on a regular basis, such as making a two-sided copy or scanning something into a digital document.
You don't want everyday functions to be hidden behind a series of keys
#4: Operating Costs
Finally, you need to consider what the operating costs are for the machine. How much do the supplies cost for the copier? How much energy will the copier use on a daily or yearly basis? Will the copier produce heat that you will have to counteract with your HVAC system? What is the cost of maintenance?
Make sure you budget not just for the upfront costs, but for the operating costs as well.
To learn more about choosing a copier, contact a company like Major Business Machines.